---
title: "Guardians | People | Ilmiya Documentation"
description: "Add, manage, and update guardian accounts linked to students in Ilmiya."
url: "https://ilmiya.com/docs/people/guardians/"
language: "en"
---

<a id="_top"></a>

# Guardians

Ilmiya’s Guardian section streamlines adding, managing, and verifying guardians — ensuring secure access, clear communication, and strong engagement between students, families, and the institution.

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## Add Guardian

Guardians can monitor academic progress, assignments, grades, class participation, and engagement through Ilmiya.

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### How to Add a Guardian

1.  Click the **”+”** icon on the right side of the screen.
2.  Enter the guardian’s details in the pop-up window.
3.  Click **Add** to add the guardian.

> **Tip**
>
> Ensure all information is accurate and complete to prevent future discrepancies.

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### Key Benefits

-   **Real-Time Academic Insights** — Track grades, assignments, and progress instantly
-   **Smart Attendance Tracking** — Monitor class participation and engagement
-   **Stronger Educational Impact** — Play an active role in the student’s learning journey

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## Manage Guardians

The Guardian tab allows easy creation and management of guardian profiles. Clicking a guardian card opens a detailed page with organized tabs.

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### Overview Tab

Includes comprehensive guardian information:

-   **Personal Info** — Name, email, nationality, preferred language
-   **Contact Details** — Phone numbers, communication preferences
-   **Address** — Full address including city, state, and zip
-   **Responsibilities** — Custody, emergency contact, financial duties
-   **Income & Employment** — Employment status, housing, income, occupation

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### Students Tab

Lists all students linked to the guardian:

-   Student name, username, ID, and class
-   Allows adding or removing student associations

> **Tip**
>
> Keep guardian contact details current to ensure reliable communication for emergencies and important updates.

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## Profile Picture

A profile picture helps staff, students, and other guardians quickly recognize a guardian in the portal.

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### How to Update a Guardian Profile Picture

1.  Go to **Guardians** from the left sidebar, then select **Overview**.
2.  Hover over the profile photo and click the **pencil/edit icon**.
3.  A pop-up titled **Upload File** will appear.
4.  Choose one of two options:

-   **Upload File** — Upload from your computer
-   **Take Picture** — Capture a new photo with your device

5.  Select an image under **10 MB** and click **Add**.

The uploaded photo automatically appears in the profile and replaces the placeholder across the portal.

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### Tips for a Good Profile Picture

-   Clear, front-facing photo
-   Well-lit with a visible face
-   Simple, clean background

[Previous  
Frame Your Identity](https://ilmiya.com/docs/people/guardians/frame-your-identity/) [Next  
Manage Guardians](https://ilmiya.com/docs/people/guardians/manage/)

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