---
title: "Records | People | Ilmiya Documentation"
description: "Create, organize, update, and manage student records in Ilmiya."
url: "https://ilmiya.com/docs/people/records/"
language: "en"
---

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# Records

The Records section helps users efficiently create, organize, update, and secure student information — ensuring accuracy and accessibility across the institution.

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## Introduction to Records

Records are organized collections of information documenting activities, transactions, or events. They provide evidence of actions taken and decisions made.

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### What is a Record?

A record is documented information serving as evidence of an event, action, or decision. Examples include:

-   **Study Records** — Notes, progress logs, completion status
-   **Training Session Records** — Attendance, feedback, performance
-   **To-Do Lists** — Task tracking for productivity
-   **Research Summaries** — Condensed documentation of findings and outcomes

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### How to Add a New Record

1.  Go to the **Records page** and click the **”+”** icon.
2.  Enter a **Name** for the record and click **Create** (or **Cancel** to exit).
3.  Add details, notes, tasks, or other relevant information in the new document.

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### Why Records Matter

| Reason | Benefit |
| --- | --- |
| **Accountability** | Tracks who created what and when |
| **Organization** | Keeps related information together |
| **Reference** | Easy lookup of past activities |
| **Continuity** | Helps new team members understand previous work |
| **Compliance** | Meets institutional or regulatory requirements |

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## Managing Records

Keeping records updated and removing outdated entries ensures a clean, efficient workspace.

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### How to Edit a Record

1.  Go to the **Records page**.
2.  Click the **⋯ menu** beside the record and select **Edit**.
3.  Update the title, content, or details.
4.  Click **Update** to apply changes.

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### How to Remove a Record

1.  Go to the **Records page**.
2.  Click the **⋯ menu** next to the record and select **Remove**.
3.  Confirm deletion in the popup by clicking **Remove**.

> **Caution**
>
> Be certain before deleting — this action may be irreversible.

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### Key Functions

| Function | Description |
| --- | --- |
| **Add & Edit Records** | Create new records and update existing data safely |
| **Track Student Progress** | Maintain academic history, performance, and attendance |
| **Manage Permissions** | Assign roles and access levels for security and compliance |
| **Generate Reports** | Produce analytical insights for decision-making |

[Previous  
Managing Records](https://ilmiya.com/docs/people/records/managing-records/) [Next  
Students](https://ilmiya.com/docs/people/students/)

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