Logs

Logs are a detailed record of all user activities within Ilmiya. They help institutions maintain security, transparency, and accountability by tracking every action performed by staff members, teachers, and administrators.

The Logs section provides real-time insights into user interactions, including live location details, and each entry’s details can be downloaded as a PNG image for auditing purposes.

Key Features

1. User Activity Tracking

Logs capture every action — including account creation, modifications, and logins — ensuring a well-organized and monitored digital environment.

2. Timestamp & IP Address

Each log entry includes:

• The exact time the action occurred
• The user’s IP address

This helps detect suspicious or unauthorized access patterns.

3. Categorized Entries

Logs are organized by:

Field	Description
User	Who performed the action
Action	What was done (create, update, delete)
Resource	What was affected (student, class, invite, label, family, course, behaviour, organization, etc.)
IP Address	The IP address the action originated from
Timestamp	When it happened

4. Security & Compliance

Detailed logs support:

• Internal and external audits
• Investigation of specific incidents
• Adherence to institutional and regulatory policies

5. Search & Filter Tools

Admins can search log entries by username and narrow results to a specific date range using the start/end date filters above the log table. Entries load with pagination for easy browsing.

6. Device & Browser Information

Each log entry’s detail view shows the browser (e.g., Chrome, Safari) and operating system (e.g., Windows, macOS, Android) used at the time the action was performed, giving administrators extra context when reviewing an activity.

7. Location Lookup

From a log entry’s detail view, administrators can view the approximate geographic location associated with that entry’s IP address, shown on an embedded map. The location is resolved at the city/region level and is displayed per log entry when opened.

8. Export Log Details

A log entry’s detail view — including user, action, resource, IP address, browser/OS, and location map — can be downloaded as a PNG image for record-keeping.

Why Logs Matter

• Prevent Unauthorized Access — Monitor all system activities in real time
• Ensure Data Integrity — Track every change made to important records
• Improve System Performance — Detect errors and unusual behavior patterns early

The Logs feature empowers institutions with complete visibility, helping maintain a safe, efficient, and compliant digital learning environment.